POS Closing Entry

A POS Closing Entry ends the shift. It lists every POS Invoice since the opening, totals the sales per mode of payment, shows the expected amount against what the cashier counted, and records the difference. On submit it does the accounting work: it merges the shift's POS Invoices into one or more consolidated Sales Invoices, grouped by customer, and those invoices post cash, sales and VAT in one entry per group. The figures below are a shift whose cash sales came to Rs 43,000 on top of the Rs 5,000 float. A shortage is only recorded on the closing; book it separately by Journal Entry if the cashier is to be charged. Submitted closings lock.

Difference = Closing amount counted - (Opening amount + Expected sales); Rs 47,900 - Rs 48,000 = Rs 100 short

1. 01Go to Invoicing > POS Closing Entry > New, or click Close the POS from the sales screen.
2. 02Pick the POS Opening Entry; the POS Invoices and the expected amounts per mode load.
3. 03Enter the Closing Amount counted for each mode; the Difference column fills.
4. 04Explain any difference in the notes, then Save and Submit.
5. 05The consolidated Sales Invoice is created and the entry above posts; open it from the closing's links.

Create from Accounts > POS Closing Entry at shift end; submit after explaining differences. Submitted closings lock.

Closing shows 25 POS invoices, Rs 48,000 cash expected, Rs 47,900 counted, Rs 100 short.