Dashboard number cards
Total Purchase Amount
Sum of rounded totals of submitted Purchase Orders this quarter, including VAT.
In detail
This card sums the rounded total, VAT included, of submitted Purchase Orders dated this quarter, excluding subcontracting. It is your committed spend with suppliers, whether or not goods have arrived or bills have been booked. The two demo orders total Rs 1,40,000. Because it includes VAT, it is larger than the expense that will reach the Profit and Loss, where the VAT part goes to VAT Receivable instead. Use it to plan cash: much of this sum will become Creditors within the supplier's credit period.
Formula
Total Purchase Amount = Sum of base_rounded_total on Purchase Order where docstatus = 1, is_subcontracted = 0, transaction_date in this quarter
How to record it in BRAccount
- 01Go to Buying; the card is in the top row.
- 02Click the card to open the Purchase Order list and read the total at the bottom.
- 03To change the period, open the card menu > Edit and set the Timespan filter.
- 04Compare with Purchase Orders to Bill to see how much is still unbilled.
- 05Set aside cash for the orders due within the supplier credit period.
When to use it
Total committed spend on suppliers.
Example from the demo books
Rs 1,40,000 for the two demo orders.