Expenses

This card sums the debit balance of every account under the Expenses root of the chart, from Cost of Goods Sold to depreciation, for the current fiscal year. It is a custom function over GL Entry, so only submitted invoices and journals count. In the demo it includes purchases, overheads and depreciation of Rs 1,235.54 a month. Watch it against the Revenue card: when expenses climb faster than sales, margins are shrinking and it is time to look at the Expense Breakdown chart.

Expenses = Sum of (debit minus credit) on GL Entry for all accounts under the Expenses root, current fiscal year

1. 01Go to Financial Reports; the card is in the top row.
2. 02Click the card to open General Ledger filtered to expense accounts for the year.
3. 03To change the period, open the card menu > Edit and change the Fiscal Year filter.
4. 04Sort the ledger by amount to see which bills drove the total.
5. 05If an entry looks wrong, open the Purchase Invoice behind it and amend or cancel.

Watch it against revenue; if it climbs faster, margins are shrinking.

Includes monthly depreciation of Rs 1,235.54 plus purchases and overheads.