Purchase Register

The Purchase Register lists every Purchase Invoice of the period with the supplier, bill number and date, net amount, each tax column, the grand total and the expense or asset account it posted to. It is the purchase day book: the input VAT column is the figure you claim against VAT collected, and the TDS column shows what was withheld and must be deposited to IRD. The demo lists 125 purchase invoices including the two Market mind investment group bills, Rs 40,000 and Rs 1,00,000, which carry no VAT. Bills without a supplier PAN or VAT number cannot support an input VAT claim, so check those columns before filing. Use the IRD Purchase Book for the statutory layout.

Grand Total = Net Total + Sum of tax columns - TDS withheld; monthly input VAT column = VAT Receivable debits

1. 01Go to Financial Reports > Purchase Register.
2. 02Set Company, From Date and To Date for the Nepali month; optionally Supplier or Cost Center.
3. 03Read Supplier, Supplier Invoice No, Net Total, the VAT column and Grand Total per bill.
4. 04Check the VAT column total against the debits to VAT Receivable in the General Ledger.
5. 05Note bills missing a supplier PAN; input VAT on those cannot be claimed.
6. 06Export with Menu > Export for the VAT return file.

Open to total purchases and input VAT for the month.

Lists the 125 demo purchase invoices including the two from Market mind investment group.