Accounts Payable

Accounts Payable is the mirror of Accounts Receivable: every unpaid Purchase Invoice with supplier, due date, billed, paid, debit notes and the balance owed, aged from the due date. It is the report to open on payment day to decide who is paid first, usually the oldest bills and the suppliers who matter most. In the demo, Market mind investment group has two bills past due, Rs 40,000 for chairs and a table and Rs 1,00,000 for the Dell laptop, both unpaid. The grand total must agree with the Creditors balance; a difference usually means a Payment Entry was posted without linking the invoice. Bills with TDS show the net amount payable after the withheld part.

Outstanding = Billed - Paid - Debit notes; Age = Report Date - Due Date, bucketed 0-30, 30-60, 60-90 and 90+ days

1. 01Go to Financial Reports > Accounts Payable.
2. 02Set Company, Report Date and Ageing Based On Due Date with ranges 30, 60 and 90.
3. 03Optionally set Supplier or Supplier Group, or the Payable Account Creditors.
4. 04Read Outstanding Amount per bill: ACC-PINV-2026-00004 Rs 40,000 and ACC-PINV-2026-00005 Rs 1,00,000.
5. 05Sort by the over 90 days column to see which suppliers have waited longest.
6. 06Pay from the list with Payments > Payment Entry, Payment Type Pay, linking each invoice so the row clears.
7. 07Rerun the report after paying to confirm the outstanding has dropped.

Open before making payments to decide which suppliers to pay first.

Market mind investment group has two overdue bills, Rs 40,000 and Rs 1,00,000.