Purchase Receipt

A Purchase Receipt, the goods received note, records that supplier goods have physically arrived and is the document that brings them into stock at cost. On submit it writes Stock Ledger Entries into the accepted warehouse and posts Dr Stock In Hand - YFF, Cr Stock Received But Not Billed - YFF for the goods value, so the asset and the obligation appear before the supplier's bill. Rejected quantities go to a rejected warehouse and are not valued. The supplier's Purchase Invoice, created from the receipt, later clears Stock Received But Not Billed to Creditors and adds VAT Receivable. Freight on the receipt's tax table marked Valuation is absorbed into item cost. Receipts lock on submit; cancel reverses, amend copies.

Stock value received = accepted qty x (rate + allocated valuation charges); the invoice later clears the same value

1. 01Go to Stock > Purchase Receipt > New, or open the Purchase Order and click Create > Purchase Receipt.
2. 02Pick the Supplier and set Accepted Warehouse, usually Stores - YFF.
3. 03Check received and accepted quantities; enter rejected qty if goods are damaged.
4. 04Add serial or batch numbers through the Serial and Batch Bundle where required.
5. 05Submit. The entry above posts for 100 caps at Rs 400 and the receipt locks.
6. 06Click Create > Purchase Invoice when the bill arrives to clear Stock Received But Not Billed.

Create from a Purchase Order under Stock > Purchase Receipt. Submitted receipts lock, cancel and amend instead.

Receive 100 caps worth Rs 40,000 into Stores - YFF; the supplier's Purchase Invoice then clears Stock Received But Not Billed.