Payment type: Pay

Pay is the Payment Entry type for money going out to a supplier, an employee or a shareholder. It debits the party's payable account, Creditors - YFF for suppliers, and credits the bank or cash account picked through the Mode of Payment. Allocation against open Purchase Invoices marks them paid; a payment made before the bill, such as an advance to a hotel, stays unallocated until the bill arrives. If TDS was already deducted on the Purchase Invoice, pay only the net; if it was not, add a Deductions row to TDS Payable so the supplier receives the net and you deposit the tax. A cheque's number and date go in the reference fields for printing and clearance.

Amount paid = Sum of allocated invoice amounts - Deductions; ACC-PINV-2026-00004: Rs 40,000 - 0 = Rs 40,000

1. 01Open ACC-PINV-2026-00004 and click Create > Payment; Payment Type Pay and the supplier are preset.
2. 02Pick the Mode of Payment, for example Cheque; Bank Account - YFF fills as Account Paid To.
3. 03Confirm the Paid Amount Rs 40,000 and the allocation against the invoice in References.
4. 04Enter the cheque number and date in Reference No and Reference Date.
5. 05Save and Submit. The entry below posts and the bill shows Paid.
6. 06Click Print to print the cheque with the Cheque Print Template if one is set up.

Choose Pay and party type Supplier, then allocate against open Purchase Invoices.

Pay Rs 40,000 to Market mind investment group to settle ACC-PINV-2026-00004.