Opening Invoice Creation Tool

The Opening Invoice Creation Tool loads the unpaid customer bills and supplier bills from your previous system when you go live, as many opening Sales Invoices or Purchase Invoices from one table. Each row needs the party, the invoice number and date, and the outstanding amount; the invoice is created with Is Opening set and posts the party ledger against Temporary Opening - YFF rather than income or expense, because the income was already recognised in the old books. The result is that each customer's outstanding can later be matched by Payment Entry. Loading opening invoices against income instead would double count the year's sales.

1. 01Go to Invoicing > Opening Invoice Creation Tool.
2. 02Pick the company and Invoice Type Sales or Purchase.
3. 03Add one row per unpaid bill: party, posting date, old invoice number, outstanding amount.
4. 04Tick Create Missing Party if some customers do not exist yet.
5. 05Click Create Invoices. Each invoice is submitted and posts the entry below.
6. 06Check Accounts Receivable shows the same total as the old system's debtor list.

Open Accounts > Opening Invoice Creation Tool once at go live.

Load 25 unpaid customer bills totalling Rs 3,00,000 as opening invoices.