Budget

A Budget sets a spending or income limit for one account, cost center or project in a fiscal year, and tells BRAccount what to do when a Purchase Order, Material Request or Purchase Invoice would exceed it: ignore, warn or stop. It can be spread across months with a Monthly Distribution so Dashain advertising is allowed in Ashwin and Kartik but not evenly all year. The budget never posts; it compares the running actual from GL Entries against the limit at save time. Submitted budgets lock. A budget set on a group cost center or with the wrong fiscal year never triggers, which is the usual reason it seems not to work.

Budget variance = Budget amount - Actual expense from GL Entries on the account and cost center so far

1. 01Go to Invoicing > Budget > New.
2. 02Pick Budget Against Cost Center and choose Marketing - YFF; set the fiscal year.
3. 03Add a row with the account Advertising and Promotion - YFF and the amount Rs 3,00,000.
4. 04Set the action on Purchase Order and Actual Expense to Warn or Stop.
5. 05Submit. From now on an over budget Purchase Invoice warns or is blocked.
6. 06Read the Budget Variance Report under Financial Reports each month.

Create under Accounts > Budget; it checks Purchase Orders and Invoices. Submitted budgets lock.

Marketing - YFF advertising budget Rs 3,00,000 for 2083-2084.