Employee

An Employee is the record of one member of staff: name, joining date, department, designation, branch and bank details for salary. In accounting it matters as a party: an employee can receive an advance through a Payment Entry, submit an Expense Claim that posts to expense accounts, and be the custodian on an Asset. Creating the record posts nothing; the advance and the expense claim post when submitted. The record is needed before a Sales Person, a maintenance team member or an advance can exist. Keep the PAN of each employee here, because TDS on salary is reported per employee to the IRD.

1. 01Go to Setup > Employee > New.
2. 02Enter the name, gender, date of birth, date of joining and the company.
3. 03Set department, designation and branch; add the PAN and bank account.
4. 04Save. The employee can now be chosen as a party.
5. 05To pay an advance, go to Payments > Payment Entry > New, Party Type Employee; submit posts the entry below.

Create under Setup > Employee; needed before a Sales Person or an employee advance.

Employee Ramesh Shrestha, Accountant.