Printing and Stationery
Also called: Office Supplies
Paper, pens, printer toner, visiting cards, invoice books and photocopying, on the Profit and Loss statement.
In detail
Printing and Stationery takes paper, pens, toner, files, visiting cards, brochure printing and the pre-printed invoice books some businesses still keep. Most of it is bought for cash from a nearby shop, so a Journal Entry against Cash with the bill attached is the usual record; a print shop that issues a VAT bill can be posted by Purchase Invoice with the 13 percent claimed. The Electronic Billing Procedure 2082 requires printed invoices to carry a QR code and a print count, so the cost of printed invoice copies is a normal expense here. Brochures and banners printed for a campaign can go to Advertising and Promotion instead, so the marketing cost is seen together. Keep the bills.
Formula
Printing and Stationery for the period = Sum of stationery and printing bills posted to the ledger
Accounting entry
| Account | Debit | Credit |
|---|---|---|
| Printing and Stationery | Rs 1,500 | |
| Cash | Rs 1,500 |
How to record it in BRAccount
- 01Collect the shop bill with the supplier's PAN where the amount exceeds Rs 2,000.
- 02Go to Invoicing > Journal Entry > New dated the purchase.
- 03Debit Printing and Stationery and credit Cash; use Buying > Purchase Invoice for a VAT bill instead.
- 04Attach the bill and submit. The entry below posts.
- 05Check the ledger on Financial Reports > General Ledger before the annual return.
When to use it
Post by Purchase Invoice or Journal Entry for stationery shop bills.
Example from the demo books
Dr Printing and Stationery Rs 1,500, Cr Cash Rs 1,500 for photocopy paper and pens from the shop next door.