Asset category: Office Equipment

Office Equipment holds computers, printers, phones and similar devices that go out of date quickly, so the useful life is short, often five years. The demo Dell laptop, Rs 1,00,000 on ACC-PINV-2026-00005, is ACC-ASS-2026-00002 in this category, posting its cost to Office Equipment - YFF. Each month the schedule debits Depreciation - Property, Plant and Equipment - YFF and credits Accumulated Depreciation - YFF; together with the furniture this is the Rs 1,235.54 on ACC-JV-2026-00091. Accessories bought with the device belong in its cost. When a device is scrapped, its remaining book value goes to Write Off - YFF and the Asset is marked scrapped.

Monthly depreciation = (Cost - Salvage value) / Useful life in months; Rs 1,00,000 over 60 months = Rs 1,666.67

1. 01Go to Assets > Asset Category and open Office Equipment; confirm the accounts and useful life.
2. 02Go to Buying > Purchase Invoice > New and add the laptop item marked Is Fixed Asset.
3. 03Submit. The entry below posts and a draft Asset is created.
4. 04Open the Asset, check the schedule preview, set the custodian and submit.
5. 05Monthly depreciation then posts automatically, visible in the Asset's Activity list.

Pick it on laptops, printers and phones.

ACC-ASS-2026-00002, the Dell laptop, Rs 1,00,000.